6 minutes
Average time required to manually process a supplier invoice: review the document, validate the data and record it in the accounting system.
Digitisation of
Documentation
We capture documents from any channel and transfer their information to ERP or CRM with automatic validation.
80% of business information comes in documents, and someone transcribes it manually.
Invoices, orders, delivery notes, quality forms, technical reports and contracts arrive by email, customer portal, shared folder or scanner. In many companies, someone has to open each file, identify the document, find the relevant fields and re-enter the information in the ERP, CRM or an internal tool.
Time is only part of the problem. Each supplier, customer or department uses different formats. Layouts change, data is missing, line items need interpretation, and checks must be made against orders, items, amounts, dates or references. This work depends on human judgement and becomes particularly fragile as volumes grow, leading to data transfer errors, operational delays and bottlenecks during closing periods or peaks in workload.
Akaen goes beyond OCR. We capture the document at its point of entry, classify it, extract the relevant data, validate it against your business rules and prepare it for integration into your systems. Your team stops entering documents manually and reviews only the exceptions that need human judgement.
Up to 5
Applications a team typically consults to validate a document before processing it correctly.
3%
Average error rate in manual data entry, which grows with transaction volume.
80%
Of business information remains trapped in unstructured documents.
From the incoming document to the validated data, with control at each step.
The key is to capture information, interpret it correctly and check it against your systems and business rules. The process then decides whether the document can be processed directly or requires human review, preserving traceability and control at every stage.
From Mailbox to Destination System
Select one step to see what the system does and what result it generates before moving on to the next.
Email
Customer portal
Scanner
Folder
AI classifier
Invoices
Orders
Delivery notes
Forms
Capture and classification of documents
Invoices, orders, delivery notes and forms arrive through different channels: email, customer portals, scanners or shared folders. The first step is to centralise them, automatically identify each document type and route it to the appropriate processing workflow without manual intervention.
Outcome
The document moves from an inbox into a structured processing queue.
It works with any type of document in your operation.
Supplier invoices and delivery notes
Extract line items, amounts, due dates and VAT from any PDF. Validate against the purchase order in the ERP and post automatically when everything matches.
Customer orders
Orders received by email in PDF or Excel, even with different formats per client, converted to sales orders in ERP with detection of discrepancies.
Quality and technical documentation
COAs, safety data sheets, certificates of analysis and non-conformity reports, with extraction of key data and filing linked to a batch or reference.
HR and onboarding documentation
Contracts, payslips, identity documents, qualifications and certifications automatically extracted and filed in the employee record, with expiry alerts.
Operational forms and records
Paper-based work reports, maintenance records and checklists digitised using OCR and transferred to the system without manual transcription.
Emails containing data that can be structured
Automatically classify customer emails, extract key data and route them to the right team to reduce response times.
Semantic talent search at a global architecture consultancy.
CVs are digitised, key metadata is extracted using AI, and HR filters candidates in Teams without manually reviewing the entire document archive.
TVR
Tomás Vega Romero
BIM Manager · Senior Architect
Madrid · t.vega@mail.com · +34 612 345 678
Architect with 9 years of experience at international practices. Specialising in BIM, coordination of large-scale projects and team leadership. Work permits ES · EU · UK.
Education
Master’s in Advanced Architectural Projects - ETSAM2015
Degree in Architecture - Univ. de Navarra2013
Erasmus+ TU Delft (Netherlands, 2012)
Work experience
International practice A2020 - present.
BIM Manager · London
BIM coordination on infrastructure projects exceeding €200M. Management of a 12-person team.
International practice B2017 - 2020
Senior Architect · London
Parametric development with Grasshopper and Rhino in international cultural projects.
National practice C2015 - 2017
Architect · Madrid
Residential and commercial projects. Technical documentation and tenders.
Languages
SpanishNative
EnglishC1 · IELTS
GermanB1
DutchA2
Software
RevitRhinoGrasshopperBIM 360NavisworksDynamoAutoCAD
Availability
1 month’s notice
Work permit
ESUEUK
Microsoft Teams · HR Assistant
OnlineSearch for BIM architects with advanced English available in one month
I found 3 profiles that fit:
⭐ Tomás Vega RomeroTop match
BIM Manager · 9 years · English C1 · 1 month’s notice
View CV in SharePointLaura Martín SanzGood option
BIM architect · 6 years · English B2 · 2 weeks’ notice
View CV in SharePointAlejandro Cruz SerranoGood option
BIM Coordinator · 7 years · English C1 · Immediate
View CV in SharePointDoes Tomás have experience in infrastructure?
Yes. He led infrastructure projects >200 M€ as BIM Manager at an international practice (2020–present).
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Orders received by email, PDF or portal and entered automatically into the ERP. Your team reviews exceptions.
From the first meeting to launch in weeks, not months.
01
Diagnosis and prioritisation
We review how your operations work today, where the manual workload is concentrated, which systems are involved and what makes most sense to automate first.
02
Design and validation
We define the workflows, integrations, rules and scope, then validate them with you before building. This gives the project a clear direction, realistic timelines and fewer surprises.
03
Implementation and launch
We develop, test with real data and launch the solution while protecting day-to-day operations. We train the team so everyday use feels natural from day one.
04
Continuous monitoring and improvement
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No obligation. A short conversation to understand your situation and see where we can help.
We work with you to assess how this solution could fit your operations.
We review your process and the systems involved to define a realistic starting point, with no obligation and a focus on your business.